Dockets
Dockets need to be typed and detailed as to whom, what, and where services were provided. Dockets must be accurate in order to support your billed accounts. Incomplete or vague dockets may result in payment reduction or a recovery following an audit.
The resources below have important tips to ensure that your dockets are in compliance. We’ve even included a docket template for your use.
Note: If your dockets indicate more time than you wish to bill LAO (discounting), please just indicate that on your dockets.
Your dockets must contain sufficient detail to allow LAO to determine what work was done on the date docketed. Roster members are expected to keep accurate records of the services that they provide to legally aided clients, as this is essential to the integrity of a system that is designed to pay counsel by the hour for their services.
Below you’ll find a sample detailed docket for civil and criminal accounts. Failure to provide dockets with sufficient detail may result in nonpayment of your accounts. Please ensure dockets are detailed.
Civil sample docket
| 2024-02-05 | Meet with client George Smith prepare motion for interim support | 4800006 | 3:30 pm | 4:55 pm | 1.4 | 108.58 |
|---|---|---|---|---|---|---|
| 2024-02-05 | Draft financial statements, Notice of Motion, Affidavit | 4800006 | 4:55 pm | 6:00 pm | 1.1 | 85.32 |
| 2024-03-04 | Prepare motion record | 4800006 | 3:40 pm | 4:00 pm | 0.4 | 38.78 |
| 2024-03-04 | Prepare for motion | 4800006 | 8:15 am | 9:05 am | 0.8 | 62.05 |
| 2024-03-20 | Attend 225 Jarvis court before Justice Harry for motion | 4800006 | 9:30 am | 10:30 am | 1.0 | 77.56 |
| 2024-03-20 | Prepare draft order | 4800006 | 2:00 pm | 2:35 pm | 0.6 | 46.54 |
Criminal sample docket
| 2024-07-21 | Review of audio-tapes of witness Smith Smith | 4800006 | 9:00 am – 1:00 pm | 12:00 pm – 7:00 pm | 9.0 | 872.55 |
|---|---|---|---|---|---|---|
| 2024-08-11 | Visit scene at 000 Jarvis St. | 4800006 | 1:00 pm | 3:00 pm | 2.0 | 193.90 |
| 2024-08-12 | Attend Don Jail to visit client. | 4800006 | 12:50 pm | 2:10 pm | 1.3 | 126.04 |
| 2024-08-13 | Review case law regarding arrest. Prepare submissions | 4800006 | 12:00 pm | 5:00 pm | 5.0 | 484.75 |
| 2024-08-14 | Attend 225 Jarvis Court before Justice Harry for preliminary inquiry. Crown J. Joe calls 1 witness, client discharged. | 4800006 | 9:00 am | 11:00 am | 2.0 | 193.90 |
Sample docket for IRB matter
Client name: XXX
Certificate name: XXX
| Date | Services | Solicitor # | From: | To: | Hours |
|---|---|---|---|---|---|
| 2024-06-24 | Introductory meeting with client and interpreter Ahmed Hussein to outline the claim process and discuss nature of claim with client (Zoom conference meeting) | 12345 | 7:00 pm | 9:00 pm | 2.0 |
| 2024-06-30 | Review client’s supporting and identity documents, port of entry notes, and narrative, and prepare BOC | 12345 | 8:30 am | 11:40 am | 3.2 |
| 2024-06-31 | Meet with client and interpreter Ahmed Hussein to review, amend and execute BOC and advise client on next steps | 12345 | 11:00 am | 1:00 pm | 2.0 |
| 2024-07-25 | Phone call to Dr. Singh to book psychological evaluation. Phone call to client to give appointment details | 12345 | 2:15 pm | 2:25 pm | 0.2 |
| 2024-06-08 | Conduct country research on state protection for victims of domestic violence in Somalia and credibility case law regarding omissions and port of entry notes | Student at Law Joe Smith | 2:00 pm | 4:00 pm | 2.0 |
| 2024-08-07 | Review client’s psychological report | 12345 | 9:00 am | 9:50 am | 0.8 |
| 2024-08-07 | Review personal documents and prepare disclosure for hearing | 12345 | 3:00 pm | 4:20 pm | 1.3 |
| 2024-10-08 | Meet with client and interpreter Ahmed Hussein to review and prepare client for hearing | 12345 | 3:00 pm | 5:00 pm | 2.0 |
| 2024-09-29 | Attend hearing (in person) before BM Joe Smith. Bench positive decision from Board Member Smith. | 12345 | 8:45 am | 12:00 pm | 3.3 |
| Total 1 | Total Lawyer Time – 12345 | 12345 | 14.8 | ||
| Total 2 | Total Student-at-law Time | Student at Law Joe Smith | 2.0 |
Always attach your dockets to your Online accounts. A detailed account and a discretion letter must be attached when you request a discretionary increase. To attach a document, click on the paper clip icon at the bottom of the Online account page; then click on “browse” to find the document you want to attach (e.g. word document, excel file, etc.) and select the document; click upload and the document is attached. A similar process to attach dockets is possible if you use PC Law or other file management applications. Please call the Lawyer Service Centre for help.
Please keep copies of all court records documenting your time in court, and attach these to the account.