Administrative Manager

The Income Security Advocacy Centre (ISAC) is a community legal clinic that specializes in advancing income security for Ontarians living with low-income. ISAC’s work includes pursuing test case litigation, developing law reform initiatives, community organizing and providing community legal education. Visit us at www.incomesecurity.org. ISAC is seeking a full time Administrative Manager. This is a permanent, full time position located at ISAC’s downtown Toronto office. The preferred start date is January 29, 2024.

ISAC is seeking a full time Administrative Manager. This is a permanent, full time position located at ISAC’s downtown Toronto office. The preferred start date is January 29, 2024.

What you’ll do

As part of the management team, the Administrative Manager works to establish and maintain operational excellence in accordance with the strategic direction set by the Board and executed in a
manner consistent with ISAC’s mission and vision. The Administrative Manager is accountable for the financial and operational well-being of the organization.

This position reports to the Executive Director. Candidates must be able to work flexible hours, including some evenings and weekends. This position works primarily from our office at 55 University Avenue, with opportunity to work from home on occasion, subject to the needs of the organization.

Key responsibilities

Financial Management

Oversees, manages and monitors program budgets, including financial management and forecasting
Ensures financial controls are in place
Ensures compliance with legal requirements related to financial management, for example Canada Revenue Agency and Legal Aid Ontario requirements, etc.
Oversees, manages and monitors annual and project budgets, including forecasting
Meets requirements related to payroll, employee benefits, RRSPS, government taxes, etc.
Ensures quarterly and annual reporting requirements to LAO are met and delivered on time
Oversees annual financial audits

Operational Management

Ensures smooth operations through cohesive use of administrative and IT resources across the organization, implementation of effective and efficient internal systems and procedures
Ensures compliance with legal requirements, for example related to privacy, accessibility, health and safety, etc.
Liaises with other community and specialty clinics on operational and administrative matters
Oversees maintenance and storage of administrative and legal files

Human Resource Management

Works with the Executive Director to maintain a cohesive and positive culture
Leads administrative aspects of staff recruitment and assessment processes for all positions
Ensures job descriptions are accurate and reviewed annually and updated as required
Collaborates with the Executive Director in negotiating and managing collective bargaining agreements
Manages 1-2 administrative staff

Board Liaison

Maintains current knowledge of relevant legislation and policies, ensuring compliance and advises the Board in areas of risk or concerns
Oversees administrative support to the Board of Directors and Board Committees, including secretariat functions such as preparing Board packages, coordinating meetings, recording discussions
Prepares financial reports for the Finance Committee and Board of Directors
Supports the Executive Director, the Board and staff in implementing the strategic plan
Assists the Board in its governance role by preparing draft policies, advising on planning, policies, programs, finances, and other related matters.
Maintains Board Orientation manual and oversee onboarding process for new members

Competencies/Requirements

Post-Secondary Diploma or degree in a related field, including accounting/finance background
Minimum of 7 years’ experience in a not for profit, preferably in a legal environment
Demonstrated leadership competency
Computer skills using Word, Excel, Outlook, PowerPoint
Demonstrated commitment to social justice and an ability to work with a diverse network of partners, particularly low-income and historically marginalized groups
Must collaborate and work as a team with other support staff and legal team

Assets

Working knowledge of French
Community Legal Clinic experience

Remuneration and application process

This is a permanent position with an annual salary of $74,700 – $81,315, depending on relevant experience, plus 5.5% RRSP and group benefit package, subject to contribution and a waiting period.

Please send a cover letter and resume in one document to: melinda.ferlisi@isac.clcj.ca, by January 15, 2024 with the subject line: Administrative Manager Application.

ISAC is committed to an equitable, diverse, and inclusive workforce. We encourage applications from equity seeking groups including but not limited to women, individuals of Indigenous descent, persons with disabilities, members of racialized communities, people of diverse faiths and creeds, and people of diverse gender identities or expressions.

We thank all applicants, however only candidates selected for an interview will be contacted. Candidates selected for an interview will be asked to provide two references and a writing sample in advance of the interview.