Administrative assistant
Kinna-aweya Legal Clinic
Permanent, full time position
Kinna-aweya Legal Clinic provides legal advice and assistance to residents of the District of Thunder Bay, particularly Indigenous people, who need assistance with poverty law issues.
We are seeking a client-oriented Administrative Assistant with previous experience in a professional office. The Administrative Assistant will be responsible for managing office reception, identifying intake matters, gathering and inputting information, making appropriate referrals, document preparation and completing general office administration duties.
Primary job duties
- Managing office reception by answering the telephone and greeting people who come in to the clinic
- Identifying matters for intake and gathering information in accordance with office policies and procedures
- Making appropriate referrals
- Information management and documentation using an information management system
- Document preparation and online processing of letters, reports, and legal documents
- Processing incoming and outgoing mail, paper digitizing, scanning, photocopying, filing, office administration, inventory, and other related duties as required.
Minimum qualifications
- Certificate or diploma in Office Administration or similar program/equivalency
- Experience working in a law office or other professional office
- Excellent computer (MS Office) and information management (MS CRM) skills
- Excellent customer/client-oriented service skills
- Excellent oral and written communication skills
- Knowledge of community and legal resources
- Office administration experience
- Lived experience/competency with respect to Indigenous culture and issues
- Membership/interest in the Administrative Professionals Association/IAAP an asset
Salary
Salary range:/ $48,000 – $52,000 plus pension and group benefits.
To apply
Interested candidates are asked to submit their resume and cover letter to:
Kinna-aweya Legal Clinic
86 S. Cumberland Street
Thunder Bay, Ontario P7B 2V3
Fax: (807) 345-2842
Email: cindy.johnson@kinna.clcj.ca (Required subject line: Administrative Assistant Application)
DEADLINE FOR APPLICATIONS: 5 p.m., Wednesday, November 1, 2023