Job order – J0525-0360 – Contract
Published June 1, 2025
Title
Administrative Clerk (12 months)
Category
Administration / Clerical
City
Toronto, Ontario, Canada
Job Description
Administrative Clerk (12 months)
Company Bio
Legal Aid Ontario employees are committed to making a difference in the lives of our clients.
As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It’s an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.
If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.
Primary function
The Resource Centre at Legal Aid Ontario is looking for an Administrative Clerk to join their team for 12 months to scan, log and destroy documents, along with backfilling for administrative duties; such as assigning incoming correspondences to designated staff and departments. Interested candidate must be able to physically lift and empty boxes for shredding
You are the right candidate for this role if you enjoy working in a fast pace environment, and have a positive attitude!
Home Location: Provincial Office – Toronto
Other Locations: Not applicable
Reporting to: Manager, Resource Centre/Client Account Services
Key accountabilities
• Scan documents in an accurate and efficient manner
• Ensure scanning profiles produce clear images so that document integrity is maintained
• Store scanned electronic images into the system as directed by the Manager.
• Ensure that all documents are searchable in the system – performing necessary tests to ensure this.
• Data entry of documents and information.
• Purge and destroy documents as directed
• Lift and empty file boxes
• Backfilling for RC/CAS Mail desk in order to monitor and process all avenues of incoming correspondences[i.e. faxes, emails, phone messages, and mail]
• Read and summarise all incoming mail/faxes and enter info into system so it may be assigned for action to designated staff and departments
• Other duties as requested.
Required skills & experience
• Experience in an office support role is an asset.
• Experience in high volume scanning is an asset
• Experience with reading material and summarizing the main points
• Experience with utilizing Microsoft Office Suite
• Good knowledge of imaging equipment, scanning software, etc.
• Current applications and good computer skills
• A positive outlook with a good attitude
• Must be able to lift 20-25 lbs and work on competing deadlines
Final candidates for this position will be required to undergo a criminal record check.
To apply submit a cover letter & résumé.
Only those candidates selected for an interview will be notified by email.
This position is collectively represented by the Ontario Public Service Employees Union (OPSEU) and the successful incumbent will be governed by the provisions of a collective agreement and subject to union dues.
Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set up their Candidate Profile if applying on Njoyn. As an applicant, it is your responsibility to ensure that you check your email regularly.
First time applying to LAO? You will need to create a profile AND then apply for the position.
Already have an Njoyn account? Just sign in and select “my jobs” to apply.
Once you have successfully applied you will receive a confirmation email.
Trouble applying? For telephone support please call 1-877-427-7717 or email support: candidate.njoynhelp@cgi.com
Equity Statement
Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences as a priority is a core value at LAO. LAO encourages applicants from equity-seeking groups, including but not limited to individuals who are First Nations, Inuit or Métis, Black and racialized, as well as persons with disabilities, women and members of the 2SLGBTQ+ community.
We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers, and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.
Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to equity, diversity and inclusion. Accommodations are available throughout the recruitment process as well as during employment at LAO. Please direct any accommodation requests to our recruitment team.
Skills
- English
- French
Reference
413204