For refugee and immigration lawyers
Sending LAO your refugee and immigration documents
Legal Aid Ontario has begun interim measures to reduce its immigration and refugee programming effective April 16, 2019. The content on this website may not be up‑to‑date and should be used for information purposes only.
Effective November 2016, refugee and Immigration panel lawyers will be able to attach requests for authorizations, merit assessments, and other documents related to refugee and immigration certificates via Legal Aid Online, including:
Judicial Review (JR) merit assessment materials
- Merit assessments and any other supporting documents
- Orders granting leave
- Requests for JR hearing coverage
Refugee Appeal Division (RAD) merit assessment materials
- Merit assessments
- Any other supporting documents
Refugee Protection Division (RPD) authorization materials
- Requests for subsequent hearing authorizations
- Requests for written submissions authorizations
- RPD backdate requests
- Legacy case extension requests
Materials for other immigration authorizations (any documents pertaining to any other immigration certificate, for example:
- H&C applications
- Pre-removal risk assessments
- Detention reviews
- IAD deportation/sponsorship appeals
- Vacation/cessation hearings
- Deferrals of removal, stay motions, etc.
To attach and submit electronic documents to Legal Aid Ontario, please follow this step by step process:
After you’ve logged in to the Legal Aid Online home page, click on the Certificate tab.
On the new page, click on the “Certificate amendment/ authorization” link
On the Certifcate Look Up Page, select the certicate number to which you want to attach documents.
On the Certificate information page. Click on the new Documents Attachments link to take you to the certificate document attachment page.
Once on the Certificate Documents attachment page, complete five steps, as follows:
Step 1. Fill in the Description field. Enter a short description of the document attached e.g. “merit assessment.”
Step 2. Click on the look up tool to select the document type e.g. ID code 100- JR Materials (see Figure 6).
To attach multiple documents click on the Add New button (highlighted in Figure 5). NOTE: You will get an error message if you try to submit a document prior to adding it.
Step 3: Attach the document: Click the Browse button and select the document you want to attach (see Figure 7).
Removing a document attachment: To remove a document attachment, click on the delete tab in the same row as the Add new in Figure 5
Once the document has been selected, click Upload. (see Figure 8)
Step 4: Enter any additional comments (see Figure 9). This is not a mandatory field. 1000 characters are available for any additional comments.
Step 5. Click on the “Submit Tab”
Once you have selected “Submit,” you will receive the following pop-up message to tell you that you have successfully submitted your document(s). (See Figure 10).
Once the document has been successfully submitted, the “Historical Attachment” section will display all the relevant details (see Figure 11). The Attachment and Comments remain available for viewing and/or printing.